Why Block Guardian?
Purpose-built for UK leasehold block management. Not a repurposed tool from another industry.
The right tool for the job
Many blocks try to manage compliance with spreadsheets, or adapt generic project management tools like Trello or Asana. Some managing agents use lettings software designed for buy-to-let landlords. None of these were built for the specific requirements of UK leasehold block management — compliance categories, building hierarchies, leasehold voting rules, or audit-grade record keeping.
How we compare
| Feature | Block Guardian | Spreadsheets | Generic PM Tools |
|---|---|---|---|
| UK compliance tracking (7 categories) | |||
| Automated compliance status updates | |||
| Service charge budgets & apportionments | Manual | ||
| Per-unit demand generation with prescribed summary | |||
| Arrears tracking with aging | Manual | ||
| Budget vs actual from supplier invoices | Manual | ||
| Year-end reconciliation & balancing | Manual | ||
| Multi-stage case management | Partial | ||
| Document versioning & deduplication | |||
| Dated residency records (transfers, joint holders) | Manual | Partial | |
| One-vote-per-unit polls | |||
| Immutable audit trail | |||
| Resident communication (messaging + noticeboard) | Partial | ||
| Asset lifecycle tracking | |||
| Multi-estate / portfolio support | Partial | ||
| Role-based access with custom roles | Partial | ||
| Unlimited users included | |||
| Daily digest email notifications |
UK compliance tracking (7 categories)
Block Guardian
Spreadsheets
PM Tools
Automated compliance status updates
Block Guardian
Spreadsheets
PM Tools
Service charge budgets & apportionments
Block Guardian
Spreadsheets
ManualPM Tools
Per-unit demand generation with prescribed summary
Block Guardian
Spreadsheets
PM Tools
Arrears tracking with aging
Block Guardian
Spreadsheets
ManualPM Tools
Budget vs actual from supplier invoices
Block Guardian
Spreadsheets
ManualPM Tools
Year-end reconciliation & balancing
Block Guardian
Spreadsheets
ManualPM Tools
Multi-stage case management
Block Guardian
Spreadsheets
PM Tools
PartialDocument versioning & deduplication
Block Guardian
Spreadsheets
PM Tools
Dated residency records (transfers, joint holders)
Block Guardian
Spreadsheets
ManualPM Tools
PartialOne-vote-per-unit polls
Block Guardian
Spreadsheets
PM Tools
Immutable audit trail
Block Guardian
Spreadsheets
PM Tools
Resident communication (messaging + noticeboard)
Block Guardian
Spreadsheets
PM Tools
PartialAsset lifecycle tracking
Block Guardian
Spreadsheets
PM Tools
Multi-estate / portfolio support
Block Guardian
Spreadsheets
PM Tools
PartialRole-based access with custom roles
Block Guardian
Spreadsheets
PM Tools
PartialUnlimited users included
Block Guardian
Spreadsheets
PM Tools
Daily digest email notifications
Block Guardian
Spreadsheets
PM Tools
Built specifically for UK leasehold blocks
Not a generic tool adapted for property. Not lettings software with a compliance add-on. Block Guardian was designed from the ground up for the specific needs of UK residential block management.
UK regulations built in
Seven compliance categories mapped to the actual regulations that apply to UK residential blocks — Fire Safety Order, Building Safety Act, Gas Safety Regulations, and more.
Leasehold hierarchy
Estate, building, sub-block, unit — the four-level hierarchy that matches how UK blocks are actually structured. Not a flat list of properties.
One-vote-per-unit
Polls enforce leasehold voting rules. One vote per unit, not per person — because that’s how decisions work in blocks of flats.
Role-based access
Four built-in roles plus custom roles you define yourself — pick from 30+ granular permissions to match exactly how your block or agency is run.
GDPR-first communication
Residents can’t discover each other’s contact details. Private messaging is restricted to staff contacts by default. Compliant by design.
Audit-grade records
Immutable audit trail that cannot be modified or deleted. When accountability matters, the records are always there.
Try the tool built for your job
Start your free 45-day trial. No credit card required. Full access from day one.